Datarails Launches Spend Control to Give CFOs Full Visibility on Contracts and Eliminate Zombie Subscriptions

Datarails, the AI-powered platform built for the Office of the CFO across FP&A, cash management, and month-end close, has introduced Spend Control—a new capability that centralizes every vendor contract and subscription in one place. With native ERP integration and an embedded AI agent, Spend Control gives finance teams end-to-end oversight, identifies redundancies, benchmarks alternatives, and drafts optimized renewal requests to improve outcomes and cut waste.

The Problem: Fragmented Contracts and Costly Blind Spots

Companies continue to bleed money due to poor contract management and decentralized subscription ownership. Research indicates organizations lose a significant share of contract value—on average about 9%, and more than 15% in complex industries—while critical contract data is frequently spread across dozens of systems. As SaaS and vendor tools proliferate across departments, many finance teams still rely on spreadsheets, inbox searches, and calendar reminders to track renewals, notice periods, and seat counts. The result: duplicate tools, zombie subscriptions, missed renegotiation windows, and spending that drifts from what was approved.

What’s New in Spend Control

Spend Control unifies contracts, vendors, and subscriptions into a single, finance-grade source of truth. It uniquely pairs ERP integration with an AI agent that reads contract terms and conditions, flags risks and opportunities, benchmarks market alternatives, and drafts renewal requests aligned to budget and usage signals. By bringing these capabilities together, finance teams can move beyond passive tracking to proactive spend optimization.

Key Capabilities

• Centralized contract repository: Consolidate all agreements, renewals, amendments, and vendor profiles with full version history and search.
• Native ERP and finance stack integration: Align actuals, POs, GL data, and payments to contract terms for real-time variance tracking.
• AI-driven term extraction: Automatically capture renewal dates, notice periods, auto-renew clauses, seat/usage limits, SLAs, and pricing escalators.
• Renewal intelligence: Get proactive alerts for upcoming notice deadlines, auto-renew risks, and budget impacts.
• Redundancy and usage insights: Identify overlapping tools, underutilized licenses, and spend that no longer matches team needs.
• Benchmarking and negotiation support: Compare market alternatives and let the AI agent draft data-backed renewal requests to improve pricing and terms.
• Workflow and approvals: Route renewals and new purchases through configurable policies, with role-based permissions and audit trails.
• Forecast-ready visibility: Feed cleansed vendor and contract data directly into budgeting and forecasting to increase accuracy.

Benefits for Finance Teams and CFOs

• Eliminate zombie subscriptions and duplicate tools through a single, authoritative view of vendors and contracts.
• Reduce contract leakage by surfacing notice periods, price escalations, and compliance risks before they become costly.
• Strengthen negotiations with AI-prepared renewal requests and market benchmarking.
• Improve forecast accuracy and cash control by syncing contracts to actuals and approvals.
• Accelerate month-end close with line-of-sight from spend to contracts, approvals, and payments.

Leadership Perspective

“Finance teams are losing millions to zombie subscriptions and duplicate tools because they lack a unified, simplified view of their vendor landscape,” said Didi Gurfinkel, Co-founder and CEO of Datarails. “We built Spend Control not only to track contracts, but to deliver the strategic insights CFOs need to turn spend management from a cost center into a competitive advantage.”

Built for the Office of the CFO

Spend Control complements Datarails’ broader platform for finance teams, bringing AI to the center of FP&A, cash management, and close operations. Following the company’s recent Series C and the launch of multiple finance agents, this release expands the capabilities CFOs can use to modernize financial operations, increase accountability, and drive measurable savings.

How It Works in Practice

• Onboarding: Import contracts from shared drives, email, and procurement systems; the AI agent standardizes and extracts key terms.
• Daily Operations: Finance monitors spend vs. contract in real time, gets alerts ahead of renewals, and views usage/utilization alongside budgets.
• Renewals: The AI agent benchmarks the market, highlights negotiation levers, and drafts tailored renewal requests for stakeholder review.
• Governance: Approvals, deviations, and exceptions are tracked with full auditability for internal and external compliance.

With Spend Control, CFOs gain the visibility, guardrails, and insights needed to stop waste, sharpen vendor strategies, and fund growth—without adding headcount or complexity.